N.E.Railway
Office Order No. 1/2015 Sub:-Weeding out of old records.
Ref- CCM’s observation’s during inspection.
In lieu of office order No. 13
been. dt. 23.2.1989, the time limit for preservation of records nas rmodified and reproduced bloW for smooth working and guidance of staff and officer concerned
An inventory of those records which are due for destruction at a later date, may be made in’a register which should show full details of the file such as subject dealt wjth, the date up to which it is required to be kept and the date when sent to record room for’custody and the due
date for destruction as per Proforma given below :-
Period of preservation of record are as under :-
Description of Records
iNo.
Sl. Time limit for preservation of records
Attendance Years registers , muster
rolls, leave record and
posting/office order and handing.
of establishrment matter
Complaints by and against th
staff (other than)
Claims Paid
Repudiated cases
2. 3 Years
| 3 years from date of final payment. I year from date of decision of competent authority.
Complete office file of decree cases should be
preserved for 03 years. Dismissed cases should also be preserved for
Fyear
1 year from the date of final payment..
Cases decreed by court
Cases dismissed
Cases settled out of court
Cases in which liability.has been 3 Years from the date of issue of liabiiity of accepted by the other Railways acceptance letter or the date of foreign debit
8.
of claim have beer.. settled .by | against a devisor Railways whichever is payment on behalf. of other | longer. Railways.
Cases in which liability hàs been | 3 Years from the date of issue of letter repudiated or delivery in .good |.furnishing particulars of handing over to the condition has. been. preserved to adjoinirig Railways or issue of letter adjoining Railway. Records of counter foil or 3 years from date of issue pay/cash order. pay/cash order/Old EFT
Claim Register
9
repudiating.liability. 10.
S years from the date of Repudiation of the
Case. 12 Departmental cases as3 years from the date of Repudiation of the
PWD, Elect, RFC, Public sector cOvered such as IOC, FCI.
such.
case.
Note
The ca_es that are required to be preserved specially must not be destroyed even after the expiry of time limit mentioned above.
2. Those instruction do not apply to confidential Records kept is the personal custody of officers or in the security section of each Department destruction of such records will be
subject to the orders of, the Railway Board or other competent authority and they shall bepreserved till such orders are issued.
All ACM’s În charge will ensure strict compliance on the subject